Support Services Senior Assistant - Retainer
Remote | Home Based - May require travel
- Organization: UNOPS - United Nations Office for Project Services
- Location: Remote | Home Based - May require travel
- Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
-
Occupational Groups:
- Operations and Administrations
- Administrative support
- Documentation and Information Management
- Closing Date: Closed
Job categories Project Management
Vacancy code VA/2024/B5004/28024
Department/office GPO, NYPO, Development and Special Initiatives Portfolio
Duty station Home based
Contract type Local ICA Support
Contract level LICA-5
Duration Ongoing contract (until 31 December 2024)
Application period 25-Apr-2024 to 09-May-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Under the supervision of the Project Manager, the incumbent will be responsible for the following tasks:
- Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
- Process invoices for goods and services delivered, ensuring accuracy, complete documentation, and timely payment. Follow up to completion and inform partners.
- Provide administrative support to conferences, workshops, retreats.
- Processes travel transactions (authorizations and claims), including in the OneUNOPS system for all personnel, UN officials, and visitors, ensuring compliance with UN rules and regulations.
- Provide information on air services, rates, and travel schedules for specific itineraries.
- Maintain unit’s documentation, including records and files, ensuring the safekeeping of confidential materials.
- Perform other duties as may be reasonable required and in line with the incumbent's scope of services above.
Monitoring and Progress Controls
-
Regular bilateral meetings with the supervisor and the portfolio team, along with timely and accountable delivery of services, ensure client satisfaction. This promotes the image and credibility of the team and office as effective service providers in project services and management.
Education/Experience/Language requirements
*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY
Education:
- Secondary education/High school diploma is required.
- University degree (Bachelor’s or Master’s), preferably in Business Administration, Public Administration or other related discipline, will be considered an asset and may substitute for some of the required years of experience.
Required Experience:
- A minimum of five (5) years of relevant experience in general administrative or operations support services in national or international public or corporate organizations is required.
- Experience in the UN system organizations is desirable.
- Experience in the use of Enterprise systems, including OneUNOPS, is desirable.
- Fluency in English is required.
- Knowledge of French or other UN working languages is desired.
This vacancy is now closed.
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